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Internet Marketing Assistant
Job Description
SUMMARY
Provide Marketing, administrative & basic technical support to President of a professional internet marketing and business coaching practice. Duties include general clerical, computer and project-based work. Project a professional image in-person and on phone.
Primary Responsibilities:
Office Administrative
- Client coordination and scheduling for President
- Set-up and coordinate meetings and seminars
- Prepare responses to correspondence containing routine inquiries
- Create and/or edit documents using Microsoft Office, Excel, Powerpoint, Access
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
- Sort incoming mail, faxes, and deliveries for distribution
- Prepare and send outgoing faxes, mail, and packages
- Maintain hard copy and electronic filing system
- Manage client and company binder updates and passwords
- Forward incoming general e-mails and voice mails from general mailbox to the appropriate staff members
- Data entry and upkeep of the organization's databases, ensuring a high level of accuracy (mainly contacts)
- Maintain confidentiality in all aspects of client, staff and agency information
- Manage product inventory and office supplies
- Assist in printing and compiling products
Internet Marketing
- Monitor and assist with maintenance of the organization’s website and blog
- Update social media pages
- Assist with on-line link development
- Coordinate sales lead follow-up process
- Check website for new network listings
- On-line research
- Website browser testing
- Domain registrations and renewal calendar and purchasing
- Management various on-line accounts
Information Technology
- Backup of computers and running of administrative routines on all machines
- Monitor automated maintenance upgrades of operating system and software
- Arrange for the repair and maintenance of office equipment
Minimum Qualifications:
A Degree or Diploma
1. At least three (3) years experience in professional office
2. Strong knowledge of Microsoft Office and telephone protocols
3. Knowledge of principles and practices of basic office management and organization
4. Professional verbal and written communication skills and the ability to type 50 wpm
5. Proficiency with Microsoft Windows (XP, Vista, 7) and Microsoft networks
5. Ability to work well alone and as part of a team
6. Excellent written and verbal communication skills essential
7. Internet competencies (search, social media, some basic HTML)
8. Some experience with CRM’s like Salesforce.com
9. Experience with CMS's like Joomla
9. Detail and process oriented
Desirable Skills
Internet Marketing, Direct Marketing, PR experience in a consulting environment
Organization and time/self management, scheduling, decision making
Professional Development – life coaching, Toast Masters, 7 habits, Landmark or similar
Basic design skills and / or software experience would be an asset
Required Attitude
Positive, pro-active, self-starter, assertive, respectful, collaborative, active listener, active learner, and detail oriented
Working Conditions:
Ability to work at the Accrue office in NW Calgary as well as from your home office
Flexible start/end times
Fulltime, Part-time or Contract
3 month contract position, to transition into permanent position
Must have own reasonably current PC at home with high-speed internet
Must have own vehicle
Remuneration
Competitive salary, commensurate with experience
Benefits provided, after 3 months
Unique travel benefits also available - inquire
Reference Materials
Resume
Sample of Written Material
Personal social media profile(s), personal blog, Twitter or website desirable